Account Executive/Assistant (Ipoh, Perak)

Job Responsibilities:

Accounts Receivable

• Calculate and update billing system which includes the timely posting for all cash receipts, discounts given, allowances, price differences, returns and other charge backs to customer accounts.
• Follow up with sales department for debtor’s collection and allocation of payments received.
• Monitor customer account details for non-payments, delayed payments and other irregularities and distribute monthly debtors aging report to sales department by 15th of the month.
• Carry out billing, collection and reporting activities according to specific deadlines.
• Reconciliation of receivable account ensuring that:
  1. total balance in debtors aging are reconciled to trade receivables in CBIS GL
  2. total subsidiary ledgers agree to debtors aging
• Maintain thorough, well organized accounts receivable customer details and communication with customers via phone and email to resolve customer/sales queries.
• Follow established procedures for processing receipts, cash etc.
• Assist in the recovery of debts due by providing monthly debtors aging report to the Admin Manager to enable the sending of demand letters.
• Control and monitor customer account details for non-payments, delayed payments and other irregularities. (Eg: Negative balance, doubtful debts allowance and etc.) to reflect current debtor balances.
• Verify Singapore agent’s sales commission claims to SGD debtor balances.
• Compute quarterly expected loss allowances in accordance to MFRS 9 where the probability of non-payment by debtors are adjusted by a forward-looking rate (inflation rate, CPI, whichever is lower) multiplied by the amount of the expected loss to arrive at an expected credit loss amount to be provided for.
• Prepare the necessary details and schedules for year-end audit.

Assistant Quality Control Supervisor (Ipoh, Perak)

Job Responsibilities:

• Ensure timely completion of all assigned quality control activities including daily inspection of raw materials, semi-finished and finished products throughout the entire manufacturing process.
• Conduct testing on raw materials, semi-finished and finished products in accordance with policies and standards set.
• Immediately report any detected non-confirming products to the supervisor, facilitating corrective actions to salvage defective items and minimize production waste.
• Maintain accurate and detailed records of all quality control tests, inspections and outcomes to ensure traceability and compliance with industry standards.
• Ensure that all products and processes comply with industry regulations, customer specifications and internal quality standards.
• Identify areas for process improvements and work with the production team to implement changes that enhance product quality and efficiency.
• Ensure all testing equipment is regularly calibrated and maintained in accordance with regulatory requirements and company standards.
• Investigate and resolve customer complaints related to product quality, coordinating with other departments to identify root causes and implement corrective actions.
• Lead or participate in continuous improvement initiatives focused on enhancing quality, reducing defects and increasing overall efficiency.
• Preferred work location at Ipoh, Perak.

Engineering Internship (Kapar, Selangor)

Fresh Graduate of Bachelor Degree in Engineering and Management (Kapar, Selangor)

Job Responsibilities:

1. Product Quality
   1. Assure desired level of product quality; assure maintenance of product standards through vigilant administration of high manufacturing standard, employee awareness and training programs, adherence to high level of housekeeping standards, etc.
2. Organizational Efficiencies.
   1. Assure competency and continuity of managerial and specialized personnel fully capable of achieving management and manufacturing objectives through the selection development and training and motivation of key subordinates.
3. Intra-company Contracts
   1. Keeps key management informed and provides overall technical guidance and assistance to departmental business/sales and operations personnel regarding manufacturing methodology, production status, etc.
4. Sales and Production Information
   1. To enhance Sales and Production Information more effectiveness to meet and increase the sales and market demand.
5. Product Costing
   1. To analysis, monitoring and control the production costing within the plant.
6. Manufacturing Costing
   1. To study and control towards more savings cost on manufacturing to meet the Management direction and objectives.
7. Special Projects
   1. To assist Factory Manager in providing inputs and coordinating special projects relating to business expansion, operational and system improvement within the organisation.
8. Risk Management and Internal Control
   1. Assist to implement control processes within the factory operational environment, to identify and manage the risks within the system of risk management and internal control as well as to ensure that appropriate and timely correction actions are taken.
9. Policies and Procedures
   1. To develop policies and guidelines on a need basis as required by top management.
10. Production Scheduling
    1. Optimize production capacity in relation to finished goods inventory requirement and marketing requirement. Assure minimal back order status and adequate service levels through close liaison among business/ sales/ production/ inventory control and materials management personnel.
11. Employee Relations
    1. Provides positive employee relations environment to ensure the achievement of productivity objectives and maintenance of high morale and motivation at all levels within the workforce.
12. Technical Specification and Compliance
    1. To ensure technical specifications or standards for equipments and machineries are compliance with the policies and Statutory’s requirements of the Company. To co-ordinate and execute technical activities with the Consulting Engineers, suppliers and contractors by ensuring specifications and standards are met.
13. Safety, Health and Environment
    1. To ensure the safety and environmental issues of the Company are in compliance with the Statutory regulations.
14. Preferred work location at Kapar, Selangor.

Human Resources Executive (Ipoh, Perak)

Job Responsibilities:

• To assist the Head of Department (Human Resources and General Affairs) in executing and monitoring the whole spectrum of Human Resources and General Affairs in meeting the Company’s Goals and Objectives.
• Responsible for managing and maintaining all HR administration databases on payroll, benefits, leave, personal and training records, renewal of foreign workers’ permits/passports, employee’s claims, disciplinary procedures, etc. in meeting deadlines and conforming to statutory requirements and set standards.
• Executing external human resources errands such as foreign workers matter at government agencies like the Ministry of Human Resources, Home Ministry, Ministry of Foreign Affairs; Embassies, airport authorities, etc at irregular hours.
• To execute any other duties & responsibilities to support departments when he/ she is on call during irregular hours, rest days, and company-paid holidays when needed.
• Adaptable and willing to travel as needed to deliver results and contribute to team goals.

Maintenance Supervisor (Ipoh, Perak)

Job Responsibilities:

• To plan, direct and co-ordinate the work of technicians in the development, installation and commission, maintenance of repair of equipments and machineries in the plant.
• To assist the Senior Maintenance Supervisor and lead the maintenance team ie planning and executing jobs in the ‘Planned Maintenance System’ for the plant to reduce unexpected breakdowns and downtimes of machinery.
• To ensure technical specifications or standards for equipments and machineries are compliance with the policies and Statutory’s requirements of the Company.
• To plan and recommend pro-active maintenance systems by way of repairs, replacement to optimize the utilization of equipments and machineries to the Company.
• To train, develop, coach and motivate the subordinate staff to perform according to set standards to enhance the productivity of the team.
• To ensure the safety and environmental issues of the Company are in compliance with the Statutory regulations.
• To ensure appropriate records of the Company are updated at all times e.g. machine downtime / utilities meter reading, etc.
• To co-ordinate and execute technical activities with the Consulting Engineers, suppliers and contractors by ensuring specifications and standards are met.
• To ensure work is executed on schedule datelines in accordance with specifications, within budget and to the safety of all concerned.
• To ensure the staff assisting him is being utilized to the maximum to meet manufacturing goals and machine downtime are rectified in the earliest time.
• To assist the Senior Factory Manager to control the operating expenses of the plant.
• To act on any other responsibilities and duties as may be directed from time to time.
• Preferred work location at Ipoh, Perak.

Management Information System Executive/Assistant (Ipoh, Perak)

Job Responsibilities:

• To ensure the accuracy, validity and integrity of data from the organization’s management information system used in generating reports for Top Management and relevant users from other departments.
• To assist in designing and developing report / dashboard with data integration to organisation’s management information system, to enable smooth implementation of projects.
• To assist in generating routine reports (daily, weekly, monthly, quarterly and yearly) for management.
• To work together with IT to liaise with vendors regarding computerized system, data-communication services and systems performance, for any software programs and hardwares required for organisation’s need.
• To ensure reporting of data with respect to sales, production, inventories etc., are performed on timely basis to Top Management and relevant users from other departments for decision-making.
• To act as back-up for MIS in generating daily reports during any absence from office.
• To communicate effectively with users from other departments when any issues arise or any problems relating to management information system, and assist superior in planning and initiating the necessary action.
• To assist in monitoring lorry and lorry driver performance data keyed-in by respective Distribution personnel in-charge and generate report for Management’s review on monthly basis.
• To assist review of data for employee welfare, entertainment and donation downloaded from CBIS and generate report for Top Management.
• To assist in generating the report on “Amount owing that is more than credit limit allowed” and “Credit limit more than guarantee amount” at Group Sales Meeting.
• To take on adhoc projects or assignments as and when required.

Experience and Qualification Required:

• Diploma or degree in Information Systems or relevant qualification.
• Possess computer skills (Microsoft Office Excel, Word, PowerPoint & Outlook), Virtual Basic for Application (VBA) excel certification and basic SQL knowledge Experience in ERP system is an added advantage.
• Fresh graduate or 1-2 years’ experience in MIS-related tasks.

Sales Executive (Ipoh, Perak & Kapar, Selangor)

Job Responsibilities:

• Ensure that day-to-day business documents are accurately recorded, generated and filed according to defined systems and within the required timeframes.
• Process computerized Purchase Orders, Delivery Orders, Invoices and other sales-related documents efficiently and accurately.
• Prepare and verify business documents such as Purchase Orders, Delivery Orders, Invoices and other correspondence to ensure they are in good order.
• Maintain regular contact with customers to promote sales and ensure debt collection.
• Provide high-quality service to customers by promptly handling complaints and inquiries.
• Preferred work location at Kapar, Selangor & Ipoh, Perak.

Sales Manager (Kapar, Selangor)

Job Responsibilities:

• Manage a portfolio of customer accounts, ensure quality service is provided to both existing and potential customers.
• Maintain close rapport with customers to enhance business relationships and foster long-term partnerships.
• Identify new market opportunities and business prospects to expand the company’s customer base.
• Develop new customer accounts with strong credit standing and ensure effective and timely debt collection.
• Prepare and provide feedback on market conditions during sales meetings, and collaborate with top management to discuss strategies and action plans.
• Formulate and implement effective sales channels and marketing activities to increase sales volume in local markets.
• Competently develop and manage relationships with supplier and customers in assigned regions.
• Regular report on and review strategic and operational sales & marketing plans to drive sales growth and revenue.
• Provide guidance and leadership to the sales team, fostering skill development and ensuring the achievement of set targets.
• Travel outstation to meet customers and represent the company at events a required.
• Preferred work location at Kapar, Selangor.